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Centralised intake and document receipt from third parties

No attachments, no risks, no manual processes.

Centralise the receipt of
documents from customers, suppliers and partners in a secure, encrypted and traceable environment, in compliance with the GDPR

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  • The Problem

Sensitive information continues to be transmitted via uncontrolled channels and stored in intermediate locations

  • Employees receive personal and confidential documents via email.
  • Inboxes accumulate information that should be managed using encryption and traceability.
  • Manual processes for reviewing and classifying documents slow down operations.
  • The use of email compromises GDPR compliance, particularly in the financial, healthcare and public sectors.

Market options

(and its limitations)

Legacy email or FTP systems do not guarantee security or control.

Standard option
Corporate email
Shared folder or FTP
Forms or scripts
How does it work?
Reception for attachés
Manual upload
Partial automation
  • Limitation or risk
  • No encryption or permission controls; fails to comply with the GDPR
  • Lack of visibility and integrity validation.
  • Poor traceability, with no authentication or auditing
What does Tranxfer do?

Tranxfer eliminates email as a channel for receiving documents and establishes a secure, centralised layer of document control.

Tranxfer Solution

Tranxfer acts as a central document ingestion platform, where all files received from third parties are automatically received, validated and classified, and each document is encrypted, tracked and audited.
  • Apply automatic validation, antivirus checks, integrity checks or metadata checks.
The organisation can:
  • Forward or integrate the documentation directly into the CRM, DMS or ERP system
  • Remove email attachments and replace them with a secure, automated workflow
  • Define control policies based on the source, type or criticality of the document.

It also includes an optional bundle for connecting to the Tax Agency and Citizen’s Folders, enabling users to retrieve or validate officially signed electronic documents from a single, secure environment.

(For Spain, Italy and Portugal only)

Benefits of choosing Tranxfer

A single, secure and controlled channel for document submission.
End-to-end encryption and two-factor authentication.
Automatic validation, classification and direct integration with internal systems.
Compliance with the GDPR, ISO 27001, DORA and sector-specific regulations.
Remove email and attachments as ingestion channels.
Records and logs that can be exported for audit purposes.
Optional bundle: connection to official portals (AEAT, Citizen’s Portal).

How does Tranxfer work?

Encryption

Receipt of the document via the portal, API or encrypted link.

Validation

Automatic validation (integrity, antivirus, metadata).

Ranking

Classification by type and origin.

Distribution

Automatic distribution or archiving in internal systems (CRM, DMS, ERP).

Optional

Obtaining or verifying documents from official sources.

Integrations

Integrated with the Secure Intake, Compliance Framework and Workflow Automation modules.

 

Native connectors with corporate CRM, ERP and DMS systems (Salesforce, SAP, Dynamics, ServiceNow) and an optional bundle with the Tax Agency and the Citizen’s Folder.

Centralise, validate and monitor everything that comes into your organisation, without relying on email.

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Frequently Asked Questions

Tranxfer protects files using end-to-end encryption directly within the browser to ensure security, thereby ensuring that files and the information they contain remain inaccessible to third parties at all times. Key features include an antivirus module updated up to three times a day and its DLP system, which allows users to configure various rules to prevent data leaks.

Tranxfer is available in three different deployment options. The first and fastest option involves purchasing licences deployed on our public Tranxfer cloud (hosted on Google Cloud), in a dedicated cloud environment for the customer, or on-premises, where it integrates with the customer’s existing corporate and security systems.

Tranxfer can be deployed on Google Cloud Platform, Microsoft Azure and Amazon Web Services.

Tranxfer uses end-to-end encryption via the browser with an HTTPS certificate. All data traffic is transmitted using SSL/TLS certificates. Data is encrypted both in transit and at rest using the AES-256 standard.

Tranxfer can be adapted to match your company’s look and feel by incorporating logos, typography, corporate colours and background images. The level of customisation depends largely on the deployment method and incurs an additional cost.