Shadow IT is a problem faced by all companies in the world, and it can pose a greater threat than it appears to be. Each company provides its equipment and programs to its workers, but many of them also download and install other programs that are not supervised by the IT department. According to IBM Security, a third of workers share and upload corporate data to tools outside the organization. That’s when Shadow IT or shadow IT appears, mainly due to cloud storage applications, disallowed networks, uncontrolled computers, or third-party Saas applications. Approximately 82% of companies are unaware of all the applications used by their workers in their day-to-day life.

PROBLEMS

With teleworking, employees have had to use their own devices that were not supervised by the company and in the absence of surveillance, they have been able to enter uncontrolled third-party applications. It should be noted that only 7% of free Saas applications on the internet meet minimum security standards, so the people who use them expose the organization without knowing it.

Banks and insurance companies are the organizations most at risk with shadow IT since they cannot send sensitive information through platforms such as WeTransfer. It is one of the most used applications for transferring files, but what many people overlook is that everything that is sent is published in the cloud. The information is fully accessible in the event of cyberattacks and users also face possible sanctions.

CONSEQUENCES

This circumstance can cause companies and in particular the CISO, which is the information security supervisor, a puzzle to find the origin of the information leak. Other consequences of Shadow IT are slow processes due to non-consensual tools. In addition to the increased risk in devices that do not share the company’s hardware to be cyber-attacked. According to studies, approximately 50% of IT budgets are used to solve problems that Shadow IT generates in companies.

HOW TO AVOID IT

To avoid Shadow IT there are different good practices that the CISO can contribute to the company such as identification and monitoring of all the devices and tools that employees are going to use. In this way, it is not only avoided to the maximum that there may be Shadow IT but if there is, it will be easier to find the origin. It is not an easy task but it is necessary. Then, the risk and adequacy analysis, that is to say, analyzing the tools that employees have at their disposal and assessing whether they are adequate. In case they are not, look for new valid tools according to the IT and cybersecurity strategy. Last but not least, it is essential to make all workers aware of the importance of information security. It is the weakest link and human error is increasingly common in the digital world.

Tranxfer includes advanced security policies and an easy-to-use administrator and user interface. Along with the integration with SIEM, Tranxfer also offers traceability reports, so that everything that enters or leaves the perimeter is controlled. It also provides auditing so that the deployment of the tool would be established adapting and integrating with the characteristics of the environment and the system of each company. We emphasize that all transfers comply with the GDPR regulation. In addition to the technical benefits, the platform has practical benefits.

With Tranxfer you can send files without weight limit, and safely without being public on the network. You also have the possibility of sending a file so that the receiver can only view it with a watermark. Unlike WeTransfer which only has the option to download.

Get in touch with Tranxfer to enjoy a totally free free trial. You just have to enter www.tranxfer.com