The 4 main challenges of transferring files with external parties and collaborators

Security challenges

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Transferring data and files online has become common practice for companies looking to improve efficiency and collaboration in the cloud. However, this process presents significant challenges in terms of information security. Here we present the five main challenges that companies encounter when transferring data in the cloud, whether with collaborators, clients or external parties:

  • Security of the information: The main concern when transferring data in the cloud is security. Companies must ensure that data is protected from unauthorized access, cyber attacks and information leaks. Implementing robust security measures, such as end-to-end encryption of information, two-factor authentication, and even closing collaborative repositories to the outside, are essential practices to mitigate these risks.
  • Unsafe tools: Closing corporate repositories from the outside causes employees to look for free online alternatives to meet their needs for sharing large files outside the company, which do not fit in email attachments. This practice is called Shadow IT and represents a great risk for companies, since they are uploading information to free clouds that do not meet security standards.
  • Normative compliance: With the increasing number of data protection regulations, such as the GDPR in Europe or their equivalents in their respective territories, companies must ensure these standards when transferring data in the cloud. This involves ensuring that information is stored and transferred in accordance with applicable laws and regulations, which may require implementing data retention policies and conducting data protection impact assessments.
  • Access and privilege management: Who has access to the data? It is very common to lose control and traceability of files stored in the cloud; knowing who can access and with what privileges is crucial information to avoid security breaches. Companies should implement granular access controls and perform proactive identity and permissions management to ensure that only authorized individuals can access relevant information.

Transferring data outside the company presents several challenges for companies, from security and compliance to access and permissions management. To address these challenges, it is essential to provide the employee with the necessary tools to do their job. Tranxfer offers several products to cover the different needs that the market presents, if you want to know how we can help your use case, contact us. contact us here

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